PTA Bus Handover 2011

Official handover ceremony for the Marco Polo Scania 65-seater bus in Feb 2011 from Barclays Leasing

WHAT IS THE RHODES PARK SCHOOL PARENT-TEACHER ASSOCIATION?

The Association is a formal body that is composed of parents, teachers and staff that is intended to facilitate parental participation in a school. Its role is to encourage closer links between home and school. PTAs are best known for their fundraising work, but they have a useful social function too. Fundraising events provide an opportunity for parents, staff and pupils to get together.

All parents who have a child enrolled at Rhodes Park School and all staff working at the school are automatically members of the PTA.

After operating on a more informal basis since 1994, the Rhodes Park School PTA was formally registered with the Registrar of Societies in 2010.

WHAT ARE THE FUNCTIONS OF THE RHODES PARK SCHOOL PARENT-TEACHER ASSOCIATION?

The PTA works closely with the school community and administration to promote and support the school. The actual activities of the Association are listed below:

  • Organising social events that bring the school community together, e.g. games.
  • Supporting learning through educational field trips. Major Field Trips undertaken each year include:
    • Grade 6 to Treetops Wildlife Camp in Kafue National Park
    • Grade 7 to Livingstone/Victoria Falls Area
    • Grade 9 to South Africa
    • Grade 12 to Namibia
  • Fundraising activities that benefit the pupils and teachers of Rhodes Park School.
  • Supporting needy children of who may be orphaned through the PTA Benevolent Fund.
  • Promoting Community Service by funding child-centred visits to less privileged and vulnerable members of our society.
  • Supporting School Clubs and Societies through tours and trips.
  • Playing an important role in helping parents get to know each other and enhance a sense of community.
  • Rewarding child performance as requested by the Head of School.
  • Supporting teacher-centred effort as requested by the Head of School, for instance, contribution towards prizes for the best achieving teachers of the year.

WHAT ACTIVITIES AND EVENTS ARE USUALLY HELD BY THE PTA?

  • The Academic Fundraising Exercising in Term I, e.g. Mathematics Mania, Puzzle Mania
  • The Day of Expression in Term II
  • The School Play in Term II
  • The Fun Fair in Term III
  • One Civilian Day each term

WHAT ARE SOME OF THE MAJOR ACHIEVEMENTS OF THE PTA?

  • Purchase of Autorec school buses (Toyota Coaster) (1999-2006)
  • Leasing of new school buses that started with two Mitsubishi Rosa minibuses (2006-2009) and culminated in the acquisition of the 65-seater Marco Polo Scania Torino in 2011.
  • Successful annual fundraising
  • Financial support for annual foreign trips for Grade 7, 9 and 12
  • Financial support for Club members’ foreign trips (e.g. Performing Arts Club trip to the International Children’s Festival of Performing Arts in India, 2008, 2009 and 2011; Girl Guides Trip to Denmark in 2008)
  • Prize giving ceremony, graduation ceremony for Grade pupils
  • Organisation of social games for parents and teachers

HOW MUCH DOES IT COST EACH FAMILY?

There is an annual fee payable by each member family, and the amounts of contribution are set at the Annual General Meeting

  • Currently, Membership Fees are Two Hundred Ten Kwacha (K210.00) per family divided into three terms.
  • Bus Fund is levied at Three Hundred and Sixty Kwacha (K360.00) per family divided into three terms. This goes towards the lease payments for the buses as well as insurance and maintenance expenses.
  • There is also One Hundred and Fifty Kwacha (K150.00) per pupil divided into three terms contributed towards the Benevolent Fund.

WHAT DO MEMBERS DELIBERATE ON AT THE ANNUAL GENERAL MEETING?

The AGM of the PTA is normally held each year towards the end of February. Notice of the Annual General Meeting is sent to parents seven clear days before the actual day.

  • Minutes of the preceding year’s Annual General Meeting
  • Chairperson’s Report to Members
  • Treasurer’s Report including Audited Accounts of the Association
  • Any other PTA Matter
  • Election of members of the Executive Committee

ARE THERE OTHER MEETINGS HELD APART FROM THE ANNUAL GENERAL MEETING?

Extra-ordinary General and Special Task Meetings for selected parents are held when necessary.

WHO GOVERNS THE RHODES PARK SCHOOL PTA?

Responsibility for managing the affairs of the Rhodes Park School PTA falls in the hands of the Executive Committee. The committee is made up of parent and teacher representatives.

Parent members

  • Chairman
  • Vice chairman
  • Treasurer
  • Vice-Treasurer
  • Two Committee Members

Teacher members

  • Headteacher acts as Secretary of the Parent-Teacher Association.
  • Vice Secretary – Deputy Head teacher (Secondary or Primary)
  • Head of Department or Senior Teacher
  • A teacher Representative (representing all teachers in school)

Elections to the Executive Committee are held on the day of the Annual General Meeting.

SO WHAT IS THE RELATIONSHIP BETWEEN THE PTA AND THE OWNERS OF THE SCHOOL?

Rhodes Park School is owned and operated by Rhodes Park Schools Limited. Day to day management is in the hands of the Executive Management Team, which reports to the company’s Board of Directors. The EMT is responsible for management functions such as budgeting and financial management, fees, employment and Human Resource functions, as well as strategic planning and control. The Headteacher is in charge of the Academic team and supported by the two deputy heads and the Heads of Department.

Despite that, having a functioning and contributive PTA in a private school such as ours could have posed certain challenges in terms of defining roles and responsibilities, we are very pleased that over the years, a positive working relationship has evolved between the school management and our PTA. Issues such as respective roles, responsibilities and indeed, boundaries have been clarified.

The Board and management of Rhodes Park School understand how valuable it is for parents to become part of school life and the PTA encourages and supports the participation of all parents to share their experiences, knowledge and talents to help enrich the school’s environment for our children. In this regard, the Board and EMT act by providing logistical support and facilitation of the PTA’s work.

This ranges from the Secretarial duties carried out by the Head Teacher, all the way to the Financial Accounting and Reporting work for the PTA done by the School Accounts Department